Research Project Coordinator – Peccoud Lab | Colorado State University: The Abell Chair was endowed in 1980 by George Abell, a graduate, and supporter of the College of Engineering. It has been held by several distinguished faculty members over the years. The College of Engineering has recently reallocated this Chair to promote the development of synthetic biology activities at Colorado State University. Synthetic biology is an emerging field focused on the rational design of DNA molecules that meet user-specifications in different segments of the biotechnology market.

Research Project Coordinator – Peccoud Lab | Colorado State University

The Chair interacts with a vibrant synthetic biology community at Colorado State University that includes more than 25 faculty members on campus in many different academic departments, from mathematics and biology to computer science and veterinary medicine. The Chair is also interacting with a broad range of external partners including academic and industrial collaborators, funding agencies, and scientific journals. The Chair is located in the new, state-of-the-art Suzanne and Walter Scott, Jr. Bioengineering Building, which houses the Systems and Synthetic Biology (SSB) Research Pod. The SSB research pod is a collaborative research environment that promotes research and innovation among students and postdoctoral scholars.

The Chemical and Biological Engineering program at CSU has had a record of very high-quality education and research since its inception in 1977. There are currently 340 undergraduate and 35 graduate students in the program, 12 tenure-track faculty, and two full-time instructors. The Department has integrated both chemical and biological sciences into our undergraduate curriculum and offers one of the first ABET-accredited Chemical and Biological Engineering BS degrees. Since 2004, nine junior faculty members have been hired. Our faculty is engaged in exciting research work, with emphases on synthetic biology, bioenergy, biochemical and biomedical engineering, experimental and computational systems biology, bioanalytical devices and microfluidics, polymer science, and biomaterials.

Posting Number: 201800504AP

Position Type: Admin Professional/ Research Professional

Work Hours/Week: 40

Proposed Annual Salary Range
$40,000 – $65,000 commensurate with experience

Desired Start Date
08/20/2018

Open Until Filled: Yes

To ensure full consideration, applications must be received by 11:59pm (MT) on
07/29/2018

Research Project Coordinator – Peccoud Lab | Colorado State University

Position Summary

The individual in this position will report to the Abell Endowed Chair in Synthetic Biology and provide day-to-day management and development support to the research program of the Abell Endowed Chair in Synthetic Biology. He/She will manage the daily operations of current projects, coordinate the preparation of new funding proposals, and contribute to the program communication strategy. The individual in this position will collaborate with project stakeholders to ensure program resources are tracked and maintained accord with project commitments and serve as the program’s liaison with Engineering Research Business Operations (RBO), Dean’s Office, university administrative offices, and sponsors.

Required Job Qualifications

  • Bachelor’s degree in life science, engineering, business administration or a related field;
  • Five (5) years of professional experience coordinating research projects;
  • Excellent written and verbal communication skills;
  • Ability to learn specialized applications quickly;
  • Ability to communicate effectively with diverse stakeholders;
  • Must be legally eligible to work in the US by the proposed start date because the Department of Chemical and Biological Engineering will not sponsor a visa for this position.

Preferred Job Qualifications

  • Graduate degree in science, engineering or business administration;
  • Experience in managing finances and/or projects within an institution of higher education;
  • Advanced knowledge of Microsoft Office applications;
  • Experience using WordPress to create web pages;
  • Experience in preparing/submitting scientific research proposals and budgets;
  • Experience with Cost Accounting Standards and Uniform Guidance Requirements;
  • Experience using Kuali Financial System (KFS), Kuali Research (KR), and Oracle;
  • Experience using data management software (eThority, Access, Birst, etc.) to create reports;
  • Certification in Research Administration such as CRACPRACFRA.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Job Duty Category: Proposal Development

Research Project Coordinator – Peccoud Lab | Colorado State University

Duty/Responsibility

  • identify relevant funding opportunities;
  • assist with editing documents describing research plans;
  • in collaboration with the RBO, coordinate preparation of scientific research proposals for submission to federal, state, local government, international government/agency, industry, foundation and other potential sponsors, including the following activities:
    • developing a timeline to ensure a timely submission of the proposal;
    • determining what information each potential sponsor requires (or not), such as current and pending PI and CO-I staffing, details on fringe and cost inflation in the out years, and/or reporting/calculating out years in present value dollars;
    • ensuring compliance with sponsor instructions;
    • researching and gathering budget/cost information such as salary, fringe, travel, tuition, supplies, services, service agreements, subcontracts, OH rate, and cost share, etc., and contacting relevant personnel at CSU and other institutions for quotes, GRA tuition/stipends, and subcontract data;
    • reviewing budgets and budget justifications to ensure expenses are categorized appropriately and justified adequately for specific funding agencies, and to ensure that justifications for equipment and travel align with the PI’s technical write-up (scope of work) and sponsor’s cost allowance; this requires understanding indirect cost percentages and applying knowledge of current salaries plus estimated inflation rates, fringe rates per employment categories, estimated fringe rates, tuition and department stipends, OMB guidelines, travel rates and restrictions, business math for correct calculations, and knowledge of the sponsor’s fringe, OH and other cost allowances (some private sector sponsors limit these costs);
    • coordinating the contributions of different collaborators when applicable. soliciting letters of support from third parties interested in supporting proposed research objectives;
  • Coordinate with to RBO to submit scientific research proposals, which requires observing and adhering to deadline dates and understanding that late proposals result in automatic rejection, and sometimes involves creating cover letters.

Percentage Of Time: 40

Job Duty Category: Project Management

Duty/Responsibility

  • develop and monitor tracking method of spent dollars for reporting purposes;
  • work with the RBO on project issues, work with Regulatory Compliance to maintain approval on research projects;
  • monitor and update on-line training compliance for PI;
  • coordinate material transfer agreements with the RBO;
  • interpret budget reports and make recommendations on staffing and spending changes to keep projects on target;
  • oversee ordering of materials and supplies for each project;
  • maintain records of project expenditures;
  • coordinate staffing changes with department accounting staff;
  • maintain confidentiality with respect to accounts and salaries;
  • make day-to-day project expenditure decisions, based on a familiarity with project objectives and available funding, consulting with the project PI as needed;
  • design and implement models to forecast expenditures on existing projects (1-5 years out), including monthly burn rates and future funding increments in addition to common expenditures such as salary, travel, grad students, supplies, equipment, and overhead;
  • incorporate expenditure forecasting into overall PI/research group plans, with understanding that all projects are unique and often include joint activities between multiple research groups and require constant communication with PI’s to ensure that spending aligns with actual work (and not just based on the submitted proposal);
  • monitor pending proposals for probability of acceptance and expected start date and update expenditure forecasts so that 1-, 3-, and 5-year projections are as accurate as possible;
  • interact with the RBO to address questions and resolve problems related to budget categories, contracting issues, project status updates, requests for project extension or supplemental funding, project reporting, and project staffing, including spotlighting over- or under-committed PI’s and researchers across multiple projects for possible substitution of a post-doc for a research scientist’s time on a project, and determining whether or not such decisions are within existing sponsor guidelines or require a waiver request to the sponsor;
  • each spring, analyze current funding levels and use expenditure forecasts to create detailed staffing plans for PI’s, students, and Research Associates for the next fiscal year and make projections for 3-5 years out, then meet with PI’s and review travel, deadlines, new funding sources, etc. and adjust staffing plan as necessary, including inputting staffing changes into the Oracle payroll system and reviewing staffing plans for accuracy on a monthly/bi-monthly basis and/or when new funding is received and/or pending proposals are rejected;
  • interpret and apply principles, rules, regulations, policies, precedents or other guidelines specific to the assigned research project(s) and its sponsor to resolve problems, answer questions and provide information and advice;
  • when requested/required by funding agencies, download data from ODS/KFS/CIRA and/or use existing forecasting data and prepare ad hoc reports that are formatted according to sponsor requirements and track federal equipment purchased on projects, summarize expenses by category over a designated time period, or project expenses for 1-6 months; often such projections assist sponsors to regulate future funding increments.

Percentage Of Time: 30

Job Duty Category: Administrative Support

Duty/Responsibility

  • schedule meetings for program personnel;
  • arrange travel for program personnel including submitting pre- and post-travel documents into Kuali and booking reservations;
  • communicate with internal and external collaborators;
  • help to develop/establish standard operating procedures;
  • run monthly performance reports.

Percentage Of Time: 20

Job Duty Category: Communication & Marketing

Duty/Responsibility

  • monitor program social channels and respond to user requests as appropriate;
  • schedule content publishing on various media under the guidance of Principal Investigator;
  • write entries on the program blog;
  • actively manage community by identifying and engaging influencers;
  • generate and monitor analytics reports and adapt communication strategy to maximize impact.

Percentage Of Time: 10

Special Instructions to Applicants

NOTE: In your cover letter, please specifically address the required and preferred qualifications of this position. A cover letter that fails to address the required and preferred qualifications of this position may not be further considered after review by the search committee.

References may be contacted immediately and without further notification to the candidate.

Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)

Search Contact
[email protected]

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Executive Director of the Office of Support and Safety Assessment, 123 Student Services Building, Fort Collins, CO 80523 -2026, (970) 491-7407.

The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

Background Check Policy Statement

Colorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers, and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Minimum References Requested: 3

Maximum References Requested: 3

Apply Online: https://jobs.colostate.edu/postings/58552

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